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Budgeting with Copier Leasing

Copier leasing might be the answer for helping you manage your budget. The cost of office supplies can be a sore subject for many small business owners. While some dismiss it as just the 'cost of doing business,' the smart managers realize that frugal office management can translate into real savings that increase the bottom line. 

Leasing a copier is one way to eliminate a huge portion of your office budget and potential cost liability. The key to creating a budget is having a fixed set of costs. A copier lease allows you to set monthly payments and avoid costly per-click charges. Many copier leases also offer service alternatives to the manufacturer, allowing you to determine how and when you want your equipment serviced.You can eliminate suprises in your monthly bill by eliminating spikes in copier costs.

If you're considering a copier lease, please consider the services of JJ Bender.

Copier Leasing Structure

A copier lease can be structured in a number of ways and the key to a successful lease is arranging the contract to benefit your corporation. If you need to lease a copier, look at maintenance and the cost of supplies first. There are five major ways that a copier lease will be organized.

1. Copier Lease Payment plus the maintenance cost per copy and cost of supplies.

Here all of the costs for maintenance and supplies are in addition to the monthly or quarterly payments on your equipment.

2. All-Inclusive Equipment Lease Payment 

This is a lump sum lease, which means that all of your costs are fixed- great for budgeting.

3. Copier Lease Payment plus the maintenance cost per copy (which includes supplies)

Here, your charges are directly relevant to the number of clicks, or copies, that you make with supplies being a fixed cost.

4. Equipment Lease Payment plus a flat rate for maintenance and supplies

Here your costs are fixed, even if maintenance and supplies are additional. This is a good option for someone who is doing a large volume of copies.

5. Copier Lease Payment plus a flate rate for maintenance (which includes supplies)

Each has benefits, either in the form of controlling costs or budgeting. The key is to assess your needs based on volume. All manufacturers have tables that can give you service estimates according to usage.

If you're looking to lease a copier, please consider JJ Bender.